Darien Community Association
PART TIME BOOKKEEPER JOB DESCRIPTION
JOB TITLE: Bookkeeper
REPORTS TO: Executive Director, and works closely with Board Treasurer
STATUS: Part-time Position, 15-20 hours per week, hybrid (in office and remote)
HOURLY RATE: $28-32 based on skills and experience
ABOUT US The Darien Community Association is a non-profit organization that values: ● Learning. We offer classes, workshops, speaker lectures and author visits, and we award tens of thousands of dollars in scholarships to Darien High School students every year. ● Sustainability. We host the Darien Green Team, maintain beehives on our property, and rescue thousands of items from landfills every month at the DCA Thrift Shop. ● Green Spaces. We built a Bird Sanctuary and Nature Trail that winds through four acres of native plants and flowers, we maintain our 100-year-old Greenhouse, and we tend to our formal garden, which was designed by one of the first female landscape architects in the country. ● Community. We forge connections through shared experiences, we support the health and wellbeing of our community by fostering a sense of belonging and creating a strong support network, and we celebrate diversity in our community, our board, and our staff, ensuring that all feel welcome, respected, and included at the DCA.
PRIMARY OBJECTIVE ● Oversee the DCA’s financial data and compliance by maintaining accurate books on accounts payable and receivable, banking, credit cards, payroll, and investment accounts. ● Produce financial reports for management and other specialized reports as needed to support decision making and planning. ● Constantly improve processes within the organization, for both staff and volunteers, related to management and security of financial information and accounts.
RESPONSIBILITIES ● Payments: ○ Process invoices and reimbursement requests and issue payments by check or ACH and record all expenses in QuickBooks. ○ Review credit card transactions, collect receipts, categorize and record in Quickbooks. ○ Ensure proper approvals are obtained for all payments. ● Receipts: ○ Record revenue from donations, membership, programs and classes by downloading transactions from NEON CRM system and using Excel to prepare data for entry in Quickbooks. ○ Record revenue from Private Events by working with the Private Events Manager to match receipts with catered events contracts. Accurately record prepaid revenue and security deposit liabilities and make journal entries to recognize revenue on completion of an event. ○ Record Thrift Shop revenue, working with the Thrift Shop Manager to reconcile any discrepancies between Thrift Shop records and actual bank deposits. Create monthly Thrift Shop Sales report, and calculate and pay monthly CT sales tax due. ○ Make weekly bank deposits of cash and checks received. ● Scholarships ○ Work with the Scholarship Committee to issue annual scholarship checks and monitor processing and clearing of scholarship checks. ● Payroll: ○ Record bi-weekly Payroll expenses in Quickbooks based on ADP payroll reports. ● Budget: ○ Collaborate with the Executive Director and DCA Board on the annual budget process including forecasts for all revenue and expense items. ○ Assist in analysis of budget variances. ● Reporting: ○ Prepare monthly financial statements and Board reports. ○ Perform monthly bank reconciliations. ○ Provide revenue and expense reports for classes and programs as needed. ○ Complete historical financial analysis projects as needed ● Fiscal Year End (May 31) ○ Work with the Board Treasurer to prepare journal entries to close books. ○ Work with an accountant/auditor to provide reports and documentation needed to complete the annual audit. ● Other Responsibilities ○ Issue 1099’s for outside contractors and complete Federal and State filings ○ File CT Annual Report ○ Renew CT Charity Registration Annually ○ Renew CT Sales and Use Tax Permit Annually ○ Complete Workers Compensation Insurance Audit Annually
QUALIFICATIONS ● Demonstrable bookkeeping experience. ● Proficiency with QuickBooks and Excel. ● Knowledge of Google Workplace tools preferred (Gmail, Google Drive, Google Calendar) ● Knowledge of payroll systems preferred. ● Strong organizational skills and attention to detail. ● High degree of professionalism and confidentiality. ● Ability to take direction and work with a team. ● Ability to offer improvements to existing processes and procedures.
EQUAL OPPORTUNITY EMPLOYER The DCA is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, age, sexual orientation, gender identity, national origin, veteran or disability status.
TO APPLY Please email your cover letter and resume. Resumes will be accepted until the position is filled.
